General Info

Regularly scheduled weekly status for START replacement

Call-In Info

1. Dial 6-5777, (203) 436-5777 or (855) 925-3266.
2. Enter Meeting ID 60612 and #.
3. Speak your name, then enter #.

Roll Call

Agenda

Please come to the meeting on time & prepared

1. Team Members
   1. What did you do last week?
   2. What are you doing this week?
   3. What obstacles are slowing/stopping progress?
2. Do we have any issues or risks to discuss with the ITSM program committee?
3. Other issues / concerns?
4. Presentation: Wireframes for ITS Website & SN integration of requests (Bob & Christine)

Documents

Start Wireframes v1.1.pdf

Discussion

Introduction: Liz introduced Brad to the group; he is the business analyst for the IAM projects.

Christine:

• Done
  • attended Email Modernization mtg with Adriene re: which email services should be part of this project.
  • met with Bob to create wireframes - see presentation.
  • scheduled TOC mtg on 2/21 for change request (scope & schedule)
• Current
  • developing work plan - meeting Wed.
  • moving all notes and meeting agendas & mins to Confluence
  • update charter, schedule and resource plans
  • writing go-in position for removing mobile device accessories - shop with business (Wendy, Kathleen)
• Next: TOC presentation and change request form
• Obstacles: too many meetings, not enough hours in the day :)

Wendy & Kathleen:

• Current: finalizing presentation for Julie Grant; meeting will take place next week; Wendy will circulate final draft for comments.
• Current: working on the communications plan (including service owners) draft.
• Current: organizational impact analysis and stakeholder analysis are in progress - on SharePoint.
• Current: started setting up meetings for email with stakeholders, meetings are held on Friday mornings.
• Action item: gather inventory of email and calendaring services

Kesha:

• Current: finalizing requirements for Ethernet, pagers, telephone sets and lines, documenting requirements
• Obstacles: working 50% time on CMDB which is ramping up.

Barbara:

• Done: met with Kesha yesterday to look at lead admins and ops manager data, another meeting scheduled this week
• Nest: Items remaining for as-is - people lists; need to work with IAM to propose short-term solution

David:

• Done: PTAEO validator working with Web Methods, user-friendly indicator for missing or wrong data. 
• Current: nearing completion of telecom forms for Fruition

Bob:

• Done: met with Christine re: wireframes
• Current: talking with David about data integration between SN and ITS website
• Presentation of wireframes (see documents above).

Financial approval discussion

• One-time vs recurring cost discussion. How to calculate with tresholds ($75)? We may not have any costs less than $75 if accessories are removed from telecom. 
• Cellphone accessories to be removed from START, use of GovConnection - agreed upon by Jeff Euben, David Galassi, and Andrea Capelli. 

XTRAIN discussion

• Adriene: completed position on XTRAIN sunsetting, shopped with tech team. Payroll and access requests in scope for approvals. Tech team reviewing other functions; they will broach topic with functional team. During Len's mini town hall on development and app management - when clients insist on small one-off systems (like XTRAIN), Len will back us up on saying "no" to clients about sustaining these systems.
• Compliance to be handled by TMS. Access before training or after training but no special workflow for intermingling training and access.
• Liz: bring XTRAIN stakeholders (from last yr's meeting) back into group. Adriene: Jay Fusco's team will liaise with Judy Offutt's team.
• Brad: will look into process with compliance folks.
• Change management needed for this transition to TMS - communication and readiness, work with TMS staff. 6-8 stakeholders for XTRAIN
• SME for TMS Christine Viele - will help with courses and compliance and added people needing this compliance, etc.

Issues / Concerns:

• PTAEO Validator is very slow, pending process to speed it up via opening conduit. Should only take .5 sec. instead of 13 sec.

Wireframes presentation - see attached document above.

Past Meetings