2014-01-13 - Process Owners Operational

AGENDA

Name	Representing	Alternate Attendee
Adusumilli, Hari	ServiceNow QA
Boeher, Cheryl	Problem Process
Chavira, Ricardo	Service Catalog/Request Process
Ortale, Dorothy	Knowledge Process
Kovacs, Mark	Incident Process
Smith, Rick	Metrics/CSI Process
Tiseo, Lou	Change Process	None
Turnbull, Chloe	ServiceNow Team Lead
Valdes, Julio	Configuration Management Process	Tim Nichols
Backeberg, David	ServiceNow DEV
Costantino, Christine	START Replacement Project Manager	N/A
Nichols, Tim	CMDB Project Manager
Adams, Roseann	ITSM Director	N/A
Sonson, Soren	ITSM Technical Program Manager/Request Process

DISCUSSION

We had an issue with TEST and DEV where standard users were unable to create tickets. This issue was fixed at 11:00 am this morning. The tech team will have an offline meeting to discuss further testing of this.
Soren is working on getting a position posted within the ITSM Team to replace Bill West. She is hoping to get the position posted this week. This position will report to Soren.
We will also look into the number of hours we are using vendor(s) and see if we can use them to move our work forward.

RTS PRIORITIES AND STAFFING PERCENTAGES

Business Analysis: Dave Rich 100% (after transition from testing to John Schmidt)

Development:: TBD

Testing: John Schmidt 50%

Priority	Item #	Description	BA Level of Effort	BA - % Complete	Process Owner Approval Date
1	R-765	Re-Work the DSP Contracts to accurately reflect who is supported to the DSP Teams and who is supported by FAS-IT	Hours	Completed 9/16/2013	9/16/2013
2	R-804	SLA Modifications	Hours	Completed 11/01/2013
3	R-821	Change - Update Change process and update ServiceNow to reflect those process changes. This will be done as part of the CMDB project.	Weeks	50%
4	R-813	Allow clients to request assistance online via chat	Hours	Completed 5/31/2013	5/31/2013
5	R-1094	Notification for Knowledge Records that are about to expire	Hours	Completed 11/26/2013
6	D-556	Users can save/resolve/close tickets without filling out all of the required fields	Hours	50%	7/15/2013
7	R-896	Determine a way to let Len Peters and Leadership know when a P1 Incident has been created (this replaces the old E-795)	Days	Completed 8/14/2013	8/14/2013
8	R-901	Allow Request forms to be visible and fill-able by persons outside Yale	Days	100%	9/9/2013
9	R-767	Implement New Ticket Feature in the DEV or TEST instance	Weeks	100%	5/31/2013
10	R-978	Problem Process redesign	Weeks	0%

CMDB PRIORITIES AND STAFFING PERCENTAGES

Business Analysis: David Logie 10% (through 11/30)

Development:: Fred Roos

Testing: Hari 25%

Priority	Item #	Description	BA Level of Effort	BA - % Complete	DEV Level of Effort	DEV - % Complete	TEST Level of Effort	TEST - % Complete	Process Owner Approval Date	Scheduled Release Date
1	R-X	CMDB Release 5, 6 and 7	?	?	?	?	?	?	?	?

START REPLACEMENT PRIORITIES AND STAFFING PERCENTAGES

Development:: David Backeberg 100%, Fruition Consultants

Testing: Hari Adusumilli 50%

Priority	Item #	Description	BA Level of Effort	BA - % Complete	DEV Level of Effort	DEV - % Complete	TEST Level of Effort	TEST - % Complete	Scheduled Release Date
1	R-X	START Replacement Forms/Workflow	Months	100%	Months	90%	Months	60%	3/21/2014

OUTSTANDING ACTION ITEMS

Chloe to add an agenda item to one of our upcoming meetings to discuss the enhancement/defect logging process and how an item makes it from request to release (from 7/22)
1. Will add this to an upcoming meeting
Tim to come up with a plan to retire the affected components that are in the CI field (from 7/29)
DONE - Chloe to update HPQC and the Excel spreadsheet with today's updates.
1. https://yale.box.com/s/00ndty4qhdlwdpz15rvy