General Info
Regularly scheduled weekly status for START replacement
Call-In Info
- Dial 6-5777, (203) 436-5777 or (855) 925-3266.
- Enter Meeting ID 60612 and #.
- Speak your name, then enter #.
Roll Call
Name |
Org |
Present |
---|---|---|
Christine Costantino |
Yale |
|
Kesha Patel |
Yale |
|
Barbara Manville |
Yale |
|
David Backeberg |
Yale |
|
Hari Adusumilli |
Yale |
|
Wendy Battles |
Yale |
|
Bob Liu |
Yale |
|
Jeff Euben |
Yale |
|
Roger Kennedy |
Yale |
|
Jay Johnson |
Yale |
|
Adriene Radcliffe |
Yale |
(optional) |
Jane Livingston |
Yale |
(optional) |
Agenda
Please come to the meeting on time & prepared
- Review Project Plan deliverables
- Obstacles & Risks
- Issues or risks to discuss with the ITSM program committee?
Discussion
* Roger led the discussion, Christine took notes.
Review of Project Plan
Plan Phase
Analyze Phase (As-Is)
- Xpress Shipping user (Barb) - refer to FN_2, provisioning in IAM?
- Work queues/approval queue (Barb) - 100% complete, in Blueworks, see FN_53
- Display responsibilities - Oracle access (move to IAM?) Client Accts uses this
- Referential Data (Barb) - As-is = 100% To-be - request to enter into START?
- Invoice approval - R12 project is taking care of this.
Design Phase (To-be)
- Business Requirements Doc (Kesha)
- Wendy and Janet - financial notification - 4/26
- Telephone sets and lines - 25%
- People lists - request Barb - 16 people lists used in various places, 1 day per list, 1 day per req - 32 days work (PL SQL)
- Wendy - training plan and support plan
- Wendy focus groups scheduling - mon due 4/22
- PTAEO validator - 2 more reqs multiple ptaeos, copy pataeos
- financial approval - 4/24 from Fruition
- ref table - meeting today
- telephone sets & lines -
- SciQuest - fullfilment - Rob Bores, Kahzi? IAM provisioning!
- Pagers - 75% pending financial workflow
- Ethernet - dependency ref table
- Pagers - 80%
Obstacles - fulfillment work? SOWs for web methods - Igor to analyze and give to Jeff's team. mid-May (after May 13)
- Project Plan (Christine) - in draft. Christine will schedule a project planning meeting for Friday 11-1pm - Kesha will be out; include Don, Jay, John, Matt
- Risk Log (Christine) - in draft. update adding resource risk for Kathleen Reilly
- Stakeholder Impact Analysis (Wendy) - complete, just need sign-off from Liz, Jane, & Jay
- Communication Plan (Wendy) draft - need sign-off from Liz, Jane, Jay
Risks
- Kathleen Reilly has left the project. Need to mitigate this by training time (summer)
- Jane's promotion and new role. Jane will stay on the project until/unless someone else can take her place.
Obstacles
- David on-call this week
Issues/Concerns
- IAM dependencies - Christine working with Don and John (PMs for IAM), David is working with Rod and technical team for IAM.
- ESS vs. ITS website for user interaction. Re-skin all of Service-Now? Not in scope of START but Adriene and Jane discussed this months ago and agreed that it's a good path forward. What are the UI options for SN. We'll need technical analysis by Bill, David re: pushing and pulling data into ITS website or re-skin SN altogether. Jane asked for a conversation re: level of effect re: reskin SN altogether; Fruition and SN partners should be able to help us re: how to get the push/pull working and what other clients have done in similar situation. Barbara asked... can we leverage Web Methods?
Action Items
Christine
- Update Work Plan and Risk Log
Wendy
- Finish financial approval notifications with Janet
- Start Training plan
Kesha
- Start working on the Business Requirements Doc
Barbara
- People List request
Dave
- Financial Approval
Jay
- Follow-up re: SciQuest provisioning
Hari
- Start Test Plan document
Adriene
- XTRAIN meeting next week
- Weigh-in on re-skinning of SN discussion