General Info

Regularly scheduled weekly status for START replacement.

Please let Christine know if you plan to call in.

Call-In Info

1. Dial 6-5777, (203) 436-5777 or (855) 925-3266.
2. Enter Meeting ID 60612 and #.
3. Speak your name, then enter #.

Roll Call

Agenda

Please come to the meeting on time & prepared

1. Review Project Plan deliverables
2. Obstacles & Risks
3. Issues or risks to discuss with the ITSM program committee?

Discussion

* Roger led the discussion, Christine took notes.

Review of Project Plan

Plan Phase

Analyze Phase (As-Is)

• Xpress Shipping user (Barb) - refer to FN_2, provisioning in IAM?
• Work queues/approval queue (Barb) - 100% complete, in Blueworks, see FN_53
• Display responsibilities - Oracle access (move to IAM?) Client Accts uses this
• Referential Data (Barb) - As-is = 100% To-be - request to enter into START?
• Invoice approval - R12 project is taking care of thisProject Plan (Christine) - 85%. Need to add a few more tasks, clean-up dates and dependencies
• Risk Log (Christine) - 50%. Update with resource risks
• Stakeholder Impact Analysis (Wendy) - 100% complete & signed-off
• Communication Plan (Wendy) - 100% complete & signed-off

Analyze Phase (As-Is)

• Display responsibilities (Christine) - 50% Sent email to IAM folks to find out if this should be part of Sailpoint (IAM tool).

Design Phase (To-be)

• Business Requirements Doc (Kesha)

...

• Financial notification (Wendy) will complete for 4/26

...

• Telephone sets and lines (Kesha) - 25%

...

• People lists

...

• request (Barb) - 16 people lists used in various places, will take approx. 1 day per list

...

• and 1 day per req

...

• = 32 days work (PL SQL).

- Wendy - training plan and support plan

...

• Focus groups (Wendy) scheduling for early May, due 4/22

Build Phase-

• PTAEO validator (David) - 2 more reqs: multiple ptaeos, copy

...

• ptaeos

...

• Financial approval (David) - due 4/24 from Fruition

...

• Ref table for Ethernet (David) - meeting today 

- telephone sets & lines - 

• SciQuest API (David) - Rob Bores (service owner), Kahzi (developer?) Requires IAM provisioning!

...

• Pagers (David) - 75%, pending financial approval workflow

- Ethernet - dependency ref table 

- Pagers - 80% 

Obstacles - fulfillment work? SOWs for web methods - Igor to analyze and give to Jeff's team. mid-May (after May 13) 

• Project Plan (Christine) - in draft. Christine will schedule a project planning meeting for Friday 11-1pm - Kesha will be out; include Don, Jay, John, Matt
• Risk Log (Christine) - in draft. update adding resource risk for Kathleen Reilly
• Stakeholder Impact Analysis (Wendy) - complete, just need sign-off from Liz, Jane, & Jay
• Communication Plan (Wendy) draft - need sign-off from Liz, Jane, Jay

Risks

• Kathleen Reilly has left the project. Need to mitigate this by training time (summer)
• Jane's promotion and new role. Jane will stay on the project until/unless someone else can take her place.

Obstacles

...

Test Phase

• Pagers (Hari) - 80%, pending financial approval workflow

Risks

• Resources - We are in the process of hiring another BA to work on START 50%. Roger will talk to Michael Blomberg about a replacement for Barbara for the Poeple lists request; she is only 10% for April and May, 0% for June.

Obstacles

• Janet Jeddry is out this week. Wendy and Janet will finish up the notifications next week.
• Kesha will be focusing on the CMDB project this week and will not be able to work on START until next week.
• Fulfillment work - SOWs for web methods - ask Igor to analyze, give to Jeff's team after May 13 (R12 release).

Issues/Concerns

• IAM dependencies - Christine working with Don and John (PMs for IAM), David is working with Rod and technical team for IAM.ESS vs. ITS website for user interaction. Re-skin all of Service-Now? Not in scope of START but Adriene and Jane discussed this months ago and agreed that it's a good path forward. What are the UI options for SN. We'll need technical analysis by Bill, David re: pushing and pulling data into ITS website or re-skin SN altogether. Jane asked for a conversation re: level of effect re: reskin SN altogether; Fruition and SN partners should be able to help us re: how to get the push/pull working and what other clients have done in similar situation. Barbara asked... can we leverage Web Methods?Murphy and John Guidone will join us next week to talk about their project schedules/milestones.

Action Items

Christine

• Update Work Plan and Risk Log
• XTRAIN meeting

Wendy

• Finish financial approval notifications with Janet
• Start Training planSchedule focus groups

Kesha

• Start working on the Business Requirements Doc

...

• People List request

Dave

• Financial Approval workflow

Bob

• Update wireframes, screenshots of prototype

Jay

• Follow-up re: SciQuest provisioning

...

Adriene

• XTRAIN meeting next weekWeigh-in on re-skinning of SN discussion

Release Status (START items labeled purple)

{iframe:src=https://trello.com/b/jwlT2lWa|width=1200|height=700}
text to show when browser does not support iframes
{iframe}

Past Meetings

...