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General Info
Regularly scheduled weekly status for START replacement.
Please let Christine know if you plan to call in.
Call-In Info
- Dial 6-5777, (203) 436-5777 or (855) 925-3266.
- Enter Meeting ID 60612 and #.
- Speak your name, then enter #.
Roll Call
Name | Org | Present |
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Christine Costantino | Yale |
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Kesha Patel | Yale |
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Barbara Manville | Yale |
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David Backeberg | Yale |
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Hari Adusumilli | Yale |
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Wendy Battles | Yale |
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Bob Liu | Yale |
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Jeff Euben | Yale |
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Roger Kennedy | Yale |
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Jay Johnson | Yale |
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Adriene Radcliffe | Yale | (optional) |
Jane Livingston | Yale | (optional) |
Agenda
Please come to the meeting on time & prepared
- Review Project Plan deliverablesReview action items from last week
- Obstacles & Risks
- Issues or risks to discuss with the ITSM program committee?
Discussion
* Roger led the discussion, Christine took notes.
Review of Project Plan
Design Phase
- Wendy and Janet - financial notification - Plan Phase
- Project Plan (Christine) - 85%. Need to add a few more tasks, clean-up dates and dependencies
- Risk Log (Christine) - 50%. Update with resource risks
- Stakeholder Impact Analysis (Wendy) - 100% complete & signed-off
- Communication Plan (Wendy) - 100% complete & signed-off
Analyze Phase (As-Is)
- Display responsibilities (Christine) - 50% Sent email to IAM folks to find out if this should be part of Sailpoint (IAM tool).
Design Phase (To-be)
- Business Requirements Doc (Kesha)
- Financial notification (Wendy) will complete for 4/26
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- Telephone sets and lines (Kesha) - 25%
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- People lists
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- request (Barb) - 16 people lists used in various places, will take approx. 1 day per list
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- and 1 day per req
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- = 32 days work (PL SQL).
- Wendy - training plan and support plan
- Focus groups (Wendy) scheduling for early May, due 4/22
Build Phase-
- PTAEO validator (David) - 2 more reqs: multiple ptaeos, copy
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- ptaeos
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- Financial approval (David) - due 4/24 from Fruition
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- Ref table for Ethernet (David) - meeting today
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- SciQuest API (David) -
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- Rob Bores (service owner), Kahzi (developer?) Requires IAM provisioning!
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- Pagers (David) - 75%, pending financial approval workflow
- Ethernet - dependency ref table
- Pagers - 80%
Obstacles - fulfillment work? SOWs for web methods - Igor to analyze and give to Jeff's team. mid-May (after May 13)
- Project Plan (Christine) - in draft. Christine will schedule a project planning meeting for Friday 11-1pm - Kesha will be out; include Don, Jay, John, Matt
- Risk Log (Christine) - in draft. update adding resource risk for Kathleen Reilly
- Stakeholder Impact Analysis (Wendy) - complete, just need sign-off from Liz, Jane, & Jay
- Communication Plan (Wendy) draft - need sign-off from Liz, Jane, Jay
Analyze Phase (As-Is)
- Business Requirements Doc (Kesha)
- Email alias (Barb) - design, to-be only
- YaleConnect Exchange - Matt?, Brad Hajzak? Documented process in Blueworks - Jay to check in, David & Rod meeting (decision log in Sharepoint)
- Ethernet & Oracle requests (Barb) - complete
- Central Backup (Barb) - 95% complete. Who does the approval?
- NetID PIN - Matt created process diagram, Liz then updated it. Jay to follow-up (Client Accts). Rod and Dave meet tomorrow about this.
- Xpress Shipping user (Barb) - refer to FN_2, provisioning in IAM?
- Work queues/approval queue (Barb) - 100% complete, in Blueworks, see FN_53
- Display responsibilities - Oracle access (move to IAM?) Client Accts uses this
- Referential Data (Barb) - As-is = 100% To-be - request to enter into START?
- Invoice approval - R12 project is taking care of this.
Risks
- Kathleen Reilly has left the project. Need to mitigate this by training time (summer)
- Jane's promotion and new role. Jane will stay on the project until/unless someone else can take her place.
Obstacles
- David on-call this week
Test Phase
- Pagers (Hari) - 80%, pending financial approval workflow
Risks
- Resources - We are in the process of hiring another BA to work on START 50%. Roger will talk to Michael Blomberg about a replacement for Barbara for the Poeple lists request; she is only 10% for April and May, 0% for June.
Obstacles
- Janet Jeddry is out this week. Wendy and Janet will finish up the notifications next week.
- Kesha will be focusing on the CMDB project this week and will not be able to work on START until next week.
- Fulfillment work - SOWs for web methods - ask Igor to analyze, give to Jeff's team after May 13 (R12 release).
Issues/Concerns
- IAM dependencies - Christine working with Don and John (PMs for IAM), David is working with Rod and technical team for IAM.
- ESS vs. ITS website for user interaction. Re-skin all of Service-Now? Not in scope of START but Adriene and Jane discussed this months ago and agreed that it's a good path forward. What are the UI options for SN. We'll need technical analysis by Bill, David re: pushing and pulling data into ITS website or re-skin SN altogether. Jane asked for a conversation re: level of effect re: reskin SN altogether; Fruition and SN partners should be able to help us re: how to get the push/pull working and what other clients have done in similar situation. Barbara asked... can we leverage Web Methods?
Action Items
Christine
- Schedule planning meeting for Friday 4/5
- Schedule Plan and Analyze gate after Friday's meetingMurphy and John Guidone will join us next week to talk about their project schedules/milestones.
Action Items
Christine
- Update Work Plan and Risk Log
- Display Responsibilies - move to IAM? Need to log decision
Wendy
- Send Stakeholder Impact Analysis to Jay, Jane, Liz for sign-off
- Send Communication Plan to Jay, Jane, Liz for sign-offXTRAIN meeting
Wendy
- Finish financial approval notifications with Janet
- Schedule focus groups
Kesha
- Start working on the Business Requirements Doc
Barbara
- Find out who approves Central Backup requestsPeople List request
Dave
- Financial Approval workflowMeet with
Bob
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- Update wireframes, screenshots of prototype
Jay
- Follow-up re: NetID PIN request process with Matt, Liz, RodSciQuest provisioning
Hari
- Start Test Plan document
Adriene
- Shop XTRAIN go-in position with Marc Ulan & Judy Offut (Adriene)
- Weigh-in on re-skinning of SN discussionXTRAIN meeting next week
Release Status (START items labeled purple)
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