Overview

IT Architecture Standards need to be kept up to date in order to remain a trusted resource for the organization. This document provides guidance to authors and authoring service teams on maintaining standards over time.

Roles and Responsibilities

Keeper: Each standard is assigned a keeper who is responsible to keep the standard up to date.

Primary Service Team: Each standard is assigned a primary service team that is responsible to assign the keeper of the standard and to support the keeper in keeping the standard up to date.

Enterprise Architecture (EA): The EA Team is responsible to assign a primary service team to each standard, to govern minor modifications to standards, and to maintain the IT Architecture Standards Repository.

Technology Architecture Committee (TAC): Governs the adoption of and major modifications to IT Architecture Standards.

Types of Modifications

Minor Modifications: Alterations made to the standard that are inconsequential to the architecture and architectural processes documented in the standard. For example: language clarification, service request modifications, and changes in recommended tool sets, etc. are minor modifications.

Major Modifications: Alterations made to the standard that are consequential to the architecture documented through the standard. For example: modifications in principles, scope, technical components, data flow, security, etc. are major modifications.

Review of Standards Modifications

Changes to IT Architecture Standards will be reviewed on a quarterly basis–September, December, March, and June. This process will be coordinated by the EA Team upon request of the author or authoring team. Requests for review should be accompanied by a copy of the existing document with markup showing the recommended modifications.

Minor modification will be reviewed by the EA Team. Major modifications will be reviewed by TAC. Revised and approved standards will be posted to the IT Architecture Standards Repository by the EA Team.

Mandatory Annual Review

Annually, all standards that have not been reviewed in the prior twelve months will be reviewed by the standard’s author and authoring service team. In June, the EA Team will send a notification to authors and authoring service teams requesting that they review their standards and certify that they are up to date. Standards that need modifications should be revised and submitted for review following the Review of Standards Modifications above.