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IT Architecture Standards need to be kept up to date in order to remain a trusted resource for the organization. This document provides guidance to authors and authoring service teams Standard Keepers and Primary Service Teams on maintaining standards over time.

Roles and Responsibilities

AuthorStandard Keeper: Each standard is assigned a primary author standard keeper who is responsible to keep maintain and refresh the standard up to dateas needed.

Authoring Service Standard Team: Each standard is assigned a primary authoring service standard team that is responsible to assign the primary author of the standard a Standard Keeper and to support the author in keeping the standard up to dateStandard Keeper in maintaining and refreshing the standard. Standard teams will be defined through the organizational hierarchy or the service organization depending on the scope of the standard.

Enterprise Architecture (EA): The EA Team is responsible to assign a service standard team to each standard, to govern minor modifications to standards, and to maintain the IT Architecture Standards Repository.

Technology Architecture Committee (TAC): Governs the adoption of and major modifications to IT Architecture Standards.

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Changes to IT Architecture Standards will be reviewed on a quarterly basis–September, December, March, and June. This process will be coordinated by the EA Team upon request of the author standard keeper or authoring standard team. Requests for review should be accompanied by a copy of the existing document with markup showing the recommended modifications.

Minor modification will be reviewed by the EA Team. Major modifications will be reviewed by TAC. Revised and approved standards will be posted to the IT Architecture Standards Repository by the EA Team.

Mandatory Annual Review

Annually, all standards that have not been reviewed in the prior twelve months will be reviewed by the standard’s author standard keeper and authoring service team. In JuneJuly, the EA Team will send a notification to authors standard keepers and authoring primary service teams requesting that they review their standards and certify that they are up to date. Standards that need modifications should be revised and submitted for review following the Review of Standards Modifications above.