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Agenda

Please come to the meeting on time & prepared

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• Current: 
  • Updating and adding to work plan
  • TOC presentation and change request form
  Next: TOC presentation
  • Finalizing deliverables for Planning and Analyze gate - will task team members to pitch in as appropriate.

Wendy & Kathleen:

• Done:
  • Presentation for Julie Grant yesterday went very wellCommunications plan (including service owners) draft = 85% completeBOLT sent to Julie. Kudos to Kesha for her graphical process diagram.
• Current:
  • Updating presentation to present Presentation to BOLT and operating group to on 2/28 re: overall approach; mtgs to update presentation this week. Kesha, Christine and Liz will also attend.
  • Working on org impact analysis beginning tomorrow. Wendy and Kathleen will meet with Kesha for input.
  • Inventory of email and calendaring services - vetting finalizing inventory and processes this week with email team this week
• Next:
• General notes:
  • Training for Ops Managers will begin in August
  • Ops managers (TACs) will be engaged for feedback, Julie hasn't yet suggested Ops Managers to work with
  • Business managers as now called Lead Administrators, and are different from Ops Managers.

Kesha:

• Done:
• Current:
  • Telephone sets and lines - half done, tomorrow meeting with Jeff and Alice
  • Ethernet meeting this week
  • Financial approval for telecom & use cases

Next:

Barbara:

• Done:
  • Updated START maintain lists process maps for mtg with IAM on Thurs.
  • Met with David, Christine and Bill re: Oracle tables and functions.
  • Explored snapshot refresh - no one uses it, 5/8 invalid, therefore no need to build this
• Current:
  • Mtg re: people lists and roles with IAM on Thurs..
  • Working with Janet Jeddry re: notification text for financial approval process.

Kesha:

• Done: Financial approval use cases, changed approval time from 6 days to 3 days for initial review, and escalation.
• Current: Pagers use cases - hope to finish by tomorrow
• Next: Either Telephone sets and lines or Ethernet request use cases - hope to finish one of these by end of this week.

Barbara:

• Done:
  • Deep divein Oracle with Dave, 
  • Met yesterday w/ IAM re: people lists. There will be a future meeting with Adriene, Liz, Christine, etc. re: who is responsible for what piece. Access requests to be part of START replacement. People lists to be finalized, then request for adding to people list, approvals required, then provisioning, fulfillment = IAM. Sailpoint (IAM solution) working on hand-off connector.
  • Reviewed project plan with Christine re: Analysis work
• Current:
  • Mtg re: campus backup with Kesha
  Next:
  • moved to next week.

David:

• Done:
  • PTAEO validator now down to ~1 sec
  • Built changes to mobile device request
  • Sent Fruition built work for PTAEO forms
• Current: Telecom for Fruition - iterating forms, financial approval (revised $ value)Next:
  • Finish Visio for financial approval.
  • Completing data loader, financial approval dependency. Fruition - pending, data loading
  • Telecom forms
• Obstacles: on-call this week

Bob:

• Done: Wireframes, no role-based on-boarding forms
• Current:
• Next:

Liz:

• NetID is one of first items for provisioning tool, Brad is working on mapping this process.
• Sailpoint in purchasing, proof of concept, sandbox, lots of use cases (~20), working on architecture.

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• Built-in SOAP services with SN - working with Dave & Bill, read data first hooks into SN

Issues/Concerns: Will we allow anyone to make a request for anyone? If not, how can we allow designees (e.g. assistant to CIO, faculty assistant) to order for someone else?

Past Meetings