Page Comparison

...

• Judy is not the single process owner. Must check with F&B folks for all non-HR access requests
• create Create to-be processes first, then shop to Judy and others
• Look at ALICE process
• Training- 1. register for class, 2. Access request 3. TAC approval
• YAS values - manual?
• Enhance TMS?
• Quality check - who has access, who had training - different process owners for each class

...

• Need to map Oracle Responsibilities to Xtrain Courses – Barb (Kathleen to verify)
• Determine which courses are optional/ required for each responsibility - ?
• Verify which process owner can approve access to a responsibility - Christine C.
• Determine whether Lead Admin can approve training/org access for new users – Christine C.
• Map to-be process flow for training before next group meeting – Barb
• Setup follow up session - Christine C.

Brainstorm session II - 7/11/13

Attendees:
Costantino, Christine √
Goodfriend, Kathleen √
Manville, Barbara √
Matta, Nagesh √
Stacey Smart √
Patel, Kesha
Viele, Christine √
Offut, Judy √
Nancy Scanlon √

Document

XtrainData.xlsx

Agenda

1. Review courses to confirm which are active, required, related to access only
2.  

Discussion

-Barbara led, Christine took notes

-Barbara sent XtrainData. xlsx spreadsheet to all attendees - she asked Venkat to extract this info from XTRAIN.

In spreadsheet: first tab "tblCourseGroup" is a listing of all courses

Column B - course offer? filter to remove the blanks, you'll see 19 records found. Each area of XTRAIN, verified all courses listed match number listed on website.

-Screenshot below column B - 11 course offerings from Kathy.

-Need to confirm these 19 courses - one is marked obsolete

-Would have to move which class? on XTRAIN not related to access ???

-Need to evaluate which courses are required training for access

• Budgets - Grant & Contract - Oracle Financial Analyzer (OFA)
• Casual Employee Setup & General Employee Maintenance
• Casual Payroll Time Entry
• Custom Commitments
• Data Warehouse Reporting for New Users
• Directory Update
• Introduction to BrioQuery 9 Using the BUG Library
• JSA- Journal Staging Area - TRAINING NEEDED
• Procurement Inquiry - NO TRAINING
• Labor Distribution (LD) - TRAINING NEEDED
• Web Invoice Payment (WIP) - OBSOLETE
• View HR Records with Salaries Responsibilities - NO CLASS? ASK MED SCHOOL FOLKS - MILLIE ANDERSON!
• View all POAP Information (Responsibility Only) - NO TRAINING, ACCESS ONLY
• View POAP Information Restricted by Organization (Responsibility Only) - ACCESS ONLY
• Receipts Identification Form-Cash Receipts Handling - ACTIVE
• User Access - TAC Training - ACTIVE, CONNECT TO TMS? REFRESHER CLASS? SUPPOSED TO BE TIED TO TMS AS AN ANNUAL REQUIREMENT (ONLINE PRESENTATION), BRAND NEW = TAKE CLASS.
• STARS Training for Hiring Managers - OBSOLETE
• VIP Number Requests and Assignments - ACTIVE
• My Time for Supervisors - KRONOS ACCESS, OBSOLETE

-Now we have short list 10 or 11 courses to set-up in TMS*,* Venkat to do data dump? sounds like fresh is better. Feb. meeting - regular access process, and auditing JSA/LD related to grants.

-*Nancy - understand in data between xtrain to tms, process, manual or auto? to update Jackie Tucker.* Current XTRAIN process - documents?

-Mappings to responsibilities - Access only

-Tab roles - column H course, uncheck 0, obsolete and blanks

-Column G Deleted, uncheck the dates

Kathy - see the document she sent with course, role, responsibility all matches

TBLRolesResponsibility - column D, select all.

"Responsibility" in XTRAIN is a mapped function. 1 TAC class, 1 TAC role, 4 TAC "responsibilities/mapped function" START function to Oracle responsibility (eg. YUHR)

version 1.0 to come after mtg

column sort - remove

column H & I don't match START responsibilites. This name maps to START functions. respon to functions, resp. that stand alone and functions that stand alone (YAS function and START).