...
Four Points handles the reporting required by NIH, sending monthy monthly reports including services used and billed cost. Four Points also sends a monthly report to the researcher and, optionally to others as requested.
...
How a Researcher Initiates a GCP Project Under STRIDES
A YCRC staff member collects the information below from the researcher:
NIH Institute/Center/Office
Grant Number
Total Funded Amount
Program and Project Name
NIH Program Officer Name
NIH Program Officer Email
GCP Project Name / Project ID
Primary Contact Name
Primary Contact Email
Billing Admin Name
Billing Admin Email
Billing COA
The italicized fields are derived from the NIH Notice of Award.
GCP Project Creation Under STRIDES
YCRC staff and the ITS Cloud Support team meet with the researcher to understand the researcher’s GCP use case and requirements. The budget for the project, budget alert thresholds and how billing is handled once the budget is reached are also discussed.
The Cloud Support team creates the project in Yale’s GCP Organization and configures billing and budget alerts in Burwood Group’s billing portal.
YCRC staff and the Cloud Support team meet with the researcher to review and handover the researcher’s GCP environment.
GCP Billing Under STRIDES
ITS receives a monthly bills from Burwood and does a monthly transfer to the COA for the researcher’s NIH grant.
GCP Reporting Under STRIDES
Burwood Group handles the reporting required by NIH, sending monthly reports including services used and billed cost. [Do they send a copy to the researcher?]
Closing a GCP Project Under STRIDES
When the grant budget has been spent or the grant has ended, the disposition of the project depends on how billing for the project has been configured in the Burwood portal. This is initially set based on discussion with the researcher at the turnover meeting when the project is created. Billing for the project can be set to either (1) be billed to a different COA, or (2) be suspended. If suspended, the project will automatically be disconnected from the Burwood billing account and the researcher will have 30 days to work with the Cloud Support team (cloud.support@yale.edu) to setup new billing before Google will automatically delete the project. Burwood will send reminder emails to the project users (typically the project owners) listed in the Burwood portal.
Prior to the grant budget being spent or the grant ending, the researcher may request to close the project by sending email to cloud.support@yale.edu.